Guide to receipts by Wave (iOS/Android)

SystemSystem Posts: 300 admin

imageGuide to receipts by Wave (iOS/Android)

Tracking your receipts allows you to see where your money is going and will ease headaches at tax time.  
Please note that if you don't already have a Wave account, you will need to create you will...

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edited July 26, 2019 in Help Center Discussion


  • JanineJanine Member Posts: 2

    Hi there
    what happens if I have personal and business expenses on one receipt? Marked by hand

  • ZoeCZoeC Administrator Posts: 389 admin

    Hey @Janine, thanks for reaching out! In that case I recommend splitting the transaction and categorizing the personal expenses as a Personal Expense or Withdrawal, this will give you the option to select the equity account Owner Investment/Drawing. Once that's done you can head over to your personal account and add a journal transaction that debits the appropriate expense account and credits Owner Investment/Drawing. The expenses will now be reflected on your books as personal and will not contribute to your business expenses.

  • Nathdesj_01Nathdesj_01 Member Posts: 1
    Sorry Zoe, I really don’t understand what your answer says!!... Would it be possible to post an example with screen shoots? Thank you!!
  • BarsinABarsinA Administrator Posts: 694 admin

    Hey there @Nathdesj_01

    This would need to be done on your web version of the app by logging into

    You can do a lot more manual accounting in this version of the software. See my images below!

  • Brit_RichBrit_Rich Member Posts: 1
    Is there a way to photograph multi page receipts? For example a receipt from a supermarket can be very long and it’s simply not practical to capture everything in a single photo. In the UK supermarkets such as Tesco, Asda, Morrison’s can easily produce a receipt 1 to 2 feet long. Sainsbury’s supermarket now print their receipts on both sides to save paper.

    Or an A4 sized receipt from a Cash ‘n Carry could be across several pages.

    How can we capture these forms of receipt using the mobile app or is there a way around this?
  • handyandycohandyandyco Member Posts: 4
    A question. I have the search facility on the app version of receipts. Which is great but how does it search through all my receipts? As it only shows a few in the done box. Is this facility on the main waves website to search older receipts? As I thought I could bypass it by searching on the phone but not all receipts are showing to be searched.
  • EmmaPEmmaP Administrator Posts: 421 admin

    Hey @Brit_Rich thanks for reaching out here, and an interesting point you raise! At the moment there isn't a way to upload a multi-page receipt. I have not seen two-sided receipts yet (yay for saving paper), but I know that receipts can get pretty long! While we do not an option to accommodate this yet, there is a workaround. Take two photos of the receipt on your app and upload them. You can then delete one of the transactions created for the receipt on your Transactions page. Head back to: Purchases > Receipts > click on the receipt > click 'View original receipt' > copy & paste the URL > add it to the 'Notes' field of the remaining transaction. It is a bit of a workaround but this will ensure that the receipt images are attached to one transaction.

    Hi @handyandyco! If there are only a few in the 'Done' box, it might mean there are receipts that need to be reviewed on your app! All receipts should show under one of three statuses: processing, ready/review & done. You can read more about receipt statuses here.

  • tjmachadotjmachado Member Posts: 1

    Can we just upload the receipt to a transaction as a record for tax purposes and avoid the whole interpreting part?

  • GarthHoriganGarthHorigan Member Posts: 1

    I do have a Wave account but I cannot find how to get the Receipts App. It is definitely not on Android Play Store (although it is on Apple store!) The link that is provided to the Android Play store returns "We're sorry, the requested URL was not found on this server." If I request a copy of the app and enter my account details, it just opens my account on the web!

  • RonnieAVKRonnieAVK Member Posts: 2
    But i can only find the Wave invoicing app in android, not a receipts app
  • AlexLAlexL Administrator Posts: 1,529 admin

    Hi @tjmachado . When the receipt is uploaded, it will automatically create a corresponding transaction, so you can't directly upload it to a pre-existing transaction. What you can do is merge the two transactions together however, and the link to the receipt should remain.

    @GarthHorigan @RonnieAVK We're aware that the Android app is missing from the Play Store and we're working on returning it. In the meantime, feel free to use the web app OR email your receipts to your account.

  • RonnieAVKRonnieAVK Member Posts: 2
    @AlexL what is the webb app. All i see is the Wave Invoicing app. I am trying to avoid scanning every receipt in with my laptop and computer and then putting the scan into the wave program.
  • ConnorMConnorM Member, Administrator Posts: 425 admin

    Hey @RonnieAVK, the web app that Alex was referring to is the online version of the Wave program, within your web browser.

  • L12213L12213 Member Posts: 1

    Hi this might sound like a silly question, but what goes into my Merchant window when entering data for an uploaded receipt? I'm uncertain about the term and what information goes there. It's my first time record keeping on my own.

  • ICOSICOS Member Posts: 3

    Related to @L12213 below, I assumed Merchant would be the vendor who issued the Receipt. Once the receipt goes into Transactions however, the Merchant field is mapped to Description, a field I would like to use to describe the items purchased. There is an option to Add Vendor to a transaction which I would also like to use but it’s not being populated from Receipts. This seems inexplicable and for me, the Wave Receipts app doesn’t eliminate the need for manual entry like it promises.

  • GBOT_DonnaGBOT_Donna Member Posts: 1
    Any news on when the Android receipts app will be back on line?
  • thenewbreedthenewbreed Member Posts: 1

    I cannot locate the Android Wave Receipt app... where can I find it?

  • BarsinABarsinA Administrator Posts: 694 admin
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