How to attach an uploaded receipt to a bill


When I make a bill for a vendor in order to record an invoice received from him, I cannot attach the invoice. But I would like the invoices to be recorded inside wave, just as receipts.

I can make a receipt, where the invoice is then uploaded, but these are for immediate payments and are not attached to a vendor. And I would like to be able to get totals of expenses for each of my vendors. For that I need bills, it seems.

And I saw that you could, for a receipt, find the transaction in the transactions list and "create a bill payment". But I could not make this work.

What is your workflow for uploading invoices as bills to be paid later, so that the payments are recorded per defined vendor?

Thanks in advance,



  • AlexiaAlexia Administrator Posts: 2,553 admin

    Hi @Peter Voigt Knudsen

    So you currently can't attach a file to a bill created in Wave. They have to be created manually. Wave also doesn't currently allow you to attach a vendor to a transaction, but that's a feature that's in the works right now. There is, however, a Purchases by Vender report that's based on vendors attached to your bills and receipts.

    Here's the workflow to create and pay a bill.

    • Create your bill following the steps outlined here.
    • If you enter your transactions manually, you can record a bill as paid directly from your Bills page. To do this, click on the arrow to the right of your bill and choose "Record payment"
    • If you upload your transactions via a bank connections, or through bank statement uploads, don't record a payment from that page. Instead, find the matching transaction on your Transactions and categorize is as "Payment for a bill made in Wave". You'll have the option to choose any of your unpaid bills.

    Let me know if you have any other questions. I'd love to help.

  • npapps35npapps35 Member Posts: 1
    edited April 8, 2018

    Does a receipt for payment get emailed to the vendor automatically? I have a subcontractor that invoices me for their work. It would be great to send an email as record of payment to them. What's the best method to do this?

  • AlexiaAlexia Administrator Posts: 2,553 admin

    Hi, @npapps35.

    No, sending receipts for payments is a responsibility of the vendor. You'll still be able to see that information in your reports, however.

Sign In or Register to comment.