How to export your accounting data

SystemSystem Posts: 282 admin

imageHow to export your accounting data

From time to time, you may want to generate a backup copy of your account information, whether for tax purposes or simply for your personal records.
Your data export contains your accounts, general...

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edited December 27, 2018 in Help Center Discussion


  • badzkunbadzkun Member Posts: 2

    Why we can not export the data by year or date? Especially the receipt data.

  • ErikErik Administrator Posts: 194 admin

    @badzkun the Data Export has been implemented more as a way to export all of your data should you choose to leave Wave or open a new account with some of that information. It doesn't act the same as our Reports, which does have the option to export by date.

    While this function is not available in Wave right now, I would be glad to bring this suggestion to the team for the future!

  • badzkunbadzkun Member Posts: 2

    @Erik thank you for your feedback, for now i need to create new Profile on each year, so i can download or export data yearly.

  • visualeyesvisualeyes Member Posts: 1

    How disappointing. (Really, really sad face.) I guess I am back to manually listing my data on an Exel or Google docs spread sheet if I want to look at the details of my year the way I want to. (Grouping, sorting by categories etc to understand my data by year, month etc. I tried downloading all allowed ways to Google docs but can only get summaries. On with my search for a better system. I will try copying and pasting data for the past year as a band aid fix.

  • JamieDJamieD Administrator Posts: 1,117 admin

    Hey @visualeyes. We recently launched a new feature called Wave Connect that might be beneficial for you in this particular situation (although you are unable to export transactions from Wave using Wave Connect). Please have a read and I hope that it helps!

  • VynVyn Member Posts: 1


    Can someone please give an idea how to solve my problem? I tried to use Wave Connect (Specifically Google sheets), however after connecting the wave account to the google sheets, I cannot export transactions from the Wave. It prompt (in the Wave account) that an email will be sent to me, to give the link for the data exportation, but I did not receive any email. I revoke the access I gave, but sadly, I still cannot export data from the Wave Account. Can you please give me an idea how to solve this? I tried inviting my account (as an admin) from one account that I also administer but I didn't receive any email. Thank you.

  • AlexLAlexL Administrator Posts: 1,313 admin

    HI @Vyn . Sounds like you're having issues receiving Wave's emails in general. If you reach out to me in a private message, we can get this sorted out for you.

  • SashenReddySashenReddy Member Posts: 1

    I am having the same issue. Could you please assist me @alexlewiszarkos ?

  • SamdSamd Administrator Posts: 560 admin

    Hey @SashenReddy - can you DM me the email you use to login to Wave? We can dig in further.

  • MrRedMrRed Member Posts: 1

    Are you able to export all unpaid invoices in a list?


    edited June 24, 2019
  • VirgilVirgil Member Posts: 4

    I use export to be able to do additional calculations, projections and analysis on my financial data. So, export by date range would be useful, and also what happened to the export of all Journal transactions? – this was the most useful!

  • JamieDJamieD Administrator Posts: 1,117 admin

    @Virgil Make sense in terms of wanting to be able to export by date range (something that currently isn't available), but note that when you go to Settings > Others > Data Export and export your transactional data from there, it's sorted by date so you should be able to find what you are looking for more easily (this is where you would also find exporting all of your transactions).

  • nappenappe Member Posts: 4

    HI, @JamieD and wave admins
    I did export the data but it contain only local currency(ex. transaction in USD my base currency or local currency is MYR ).
    is it possible to add the transaction currency in the export data ??

  • AlexLAlexL Administrator Posts: 1,313 admin

    Hey @nappe . I'm afraid this isn't an option as all of our reports exist in your business' base currency, which would mean MYR.

  • CellcCellc Member Posts: 4

    Is there a way to export only one account and not all of the data at the same time?

  • AlexLAlexL Administrator Posts: 1,313 admin

    Hey @Cellc . To do so, head over to Reports > Account Transactions and filter for the account you'd like to export at the top of the page. From there, you have the ability to export to a PDF or a .csv file.

  • CellcCellc Member Posts: 4
    @AlexL thanks. Is there a way for it to still show what expense each accounted item for was under I.e. vehicle insurance or vehicle maintenance? It seems to only do this and sum it up at the bottom by each category if you export all of the data.
  • JordanDJordanD Administrator, Moderator Posts: 344 admin

    Hey @Cellc There currently isn't a way to export all of your bookkeeping for one specific account with the level of detail that you are looking for. Are you able to fully explain the reason why you would be looking for this sort of functionality? I'm curious to see if I can suggest another way to accomplish this and also curious to see if others are finding themselves in this sort of situation. If there is a big enough need in the community, then I will be happy to pass the feedback along as a feature request to our Product Team.

    edited September 15, 2019
  • CharlieKaruCharlieKaru Member Posts: 1

    hi, I am not seeming to get the email from wave with the download link. Any thoughts?

  • BarsinABarsinA Administrator Posts: 633 admin

    Hey there @CharlieKaru

    I've looked into our servers and I'm seeing that the email is successfully delivering to your gmail account. Can you try checking any junk or spam folders? You'll also want to try sending another data export as it expires in 24 hours.

    If this doesn't work, try selecting your business at the top left > Manage your profile > Passwords > Create a password for your Wave account > And then try this data export again

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