Payroll & Employees Guidance


Discussion List

  • Whether you’re just getting started with Payroll by Wave or you’re a Payroll vet, it’s good to know that you’re doing the right thing every time you approve a payroll. Our three key steps towards complete payroll confidence will help ensure that your employees are paid correctly, accurately, and on time. * Get all of your business and employee in…
    James_Hudson Announcement 16 views 0 comments Started by James_Hudson May 24, 2018 4:01PM
  • Hi, I'm new to wave and unsure of how to pay my self? I have two bank accounts, Business and personal and i will be paying my wage out of the Business Acc into my personal Acc, how would I go about doing this? Many Thanks Chris
    One_Auto 12 views 1 comment Most recent by Mikeg September 11, 2019 7:28PM
  • Two Questions One of our business partners (who is an active W-2 earner in our company) has an IWO for child support. **Q1: **How do we label this deduction in payroll? Our current method is: Credit Account > Employee Payments Received "Employee Benefits Received" - - We created it as an after-tax deduction from pay - - Problem: I…
    mafost 16 views 1 comment Most recent by EmmaP September 10, 2019 9:32PM
  • I am new to Wave payroll. I would like to have my employees access to their paystubs. How do I do this? Do they need a wave account? What if they do not want one? Is there a way for me to print their paystub myself?
    snakestud 9 views 1 comment Most recent by EmmaP September 5, 2019 8:17PM
  • I have been using Wave for 5 years now as a sole proprietor. However as of January 1st, 2019 I became a single member LLC. I use the LLC as a pass through. Here is my dilemma. Facts * I have 10 customers that pay me a monthly fee * I have 6 simple monthly business expenses * I take income - minus monthly business expenses = taxable income simp…
    mlzorko 85 views 5 comments Most recent by mafost September 5, 2019 3:36PM
  • I'm trying to run my first payroll, but the one employee (me) doesn't show up in payroll. Message is that I have to add an employee in order to run payroll. The payroll dates are July 3 - 31. Payday is today, August 9. Employee's salary is active since July 1. I've checked setting several times, but I'm must be missing something.
    kmchenry 10 views 1 comment Most recent by BarsinA August 14, 2019 8:17PM
  • Does anyone know of any way to run an additional payroll, once my monthly payroll has been processed? I Ran and Approved/Posted December payroll last week. Later I realized I have some Employee Benefits (Medical Insurance premium payments) that I need to record through payroll (so they appear on my W-2). It looks like Wave has the option to recor…
    DaveM 52 views 3 comments Most recent by JordanD June 27, 2019 4:19PM
  • Hi, I added an Employee in Payroll as W-2 but Needed as Contractor, now I don't know how to remove the employee. Do you know how I can remove this employee so they no longer show up in reporting and payroll?
    ConsultantSarah 11 views 1 comment Most recent by AlexL June 25, 2019 4:42PM
  • I run a 501c3 boosters club for our local high school. We have a number of coaches whose stipends we pay and I’d like to streamline and organize this process. I’ve read what I could here. Your documentation is fantastic. 1. We will be paying out coaches probably 3x/year. I’d like to do direct deposit. Will we have to pay the monthly payroll f…
    DCTiger 26 views 2 comments Most recent by DCTiger June 24, 2019 10:00PM
  • What's Wave's best practice for reimbursing employees for business expenses? Does Wave have built-in functionality or a workflow that supports employees submitting expense reports for reimbursement? These expenses are incurred on an employee's personal credit card or paid out of pocket with cash. I've read the reimbursable expenses FAQ, but that u…
    [Deleted User] 1.6K views 24 comments Most recent by BarsinA June 23, 2019 10:23PM
  • We are a seasonal lawn care business with only 1 or 2 employees and we are only in operation about 6 months of the year. Would we have to pay for the payroll service during the months we aren't in operation, or could we pay month by month during the months we need it?
    Drew 11 views 0 comments Started by Drew June 12, 2019 12:56PM
  • Aloha, Is there any way to change the payroll frequency? We are in the US and need to change the payroll frequency from semi monthly to bi-weekly. This is because we have hired more people and have seasonal hires and realized that bi-weekly payroll makes more sense. I found that Waves does not allow to change the pay frequency after the first pay …
    Alberto 51 views 1 comment Most recent by Samd May 28, 2019 9:07PM
  • Hi there, I only have 1 employee (myself) on payroll on a salary so was wondering if there is a way to just set Payroll to automatically be approved and paid on the day it is due? Thanks
    jacsbuchanan 38 views 4 comments Most recent by jbibla May 21, 2019 7:01PM
  • I have read all the other 401k posts available - BUT how does one move the payroll money to the correct account for Employee Contributions? I have added the Deduction to the Employee Record ($ every pay cycle), but not sure what's going to happen next and how to actually acquire the funds to move them.
    tmsprojectconsulting 63 views 3 comments Most recent by Mikeg May 20, 2019 6:36PM
  • Hello, Wave just updated, and now my payroll journal is doubling the payroll liabilities. Scenario: Run Payroll Creates Journal Entries One of the Journal Entries is a Payroll Liability Credit (Total net pay owing to employees) Let's say $5000 Additional Payroll Liability is created 'Payroll period ending' Withdrawing from 'Cash on Hand' fo…
    quickbike 113 views 8 comments Most recent by SpokaneFiberClean May 13, 2019 11:57PM
  • I have a seasonal business and so I suspend my Payroll in my off-season. However, I can't seem to figure out how to re-activate Direct Deposit: help? Thanks, Melissa
    SaferCyclingCalgary 10 views 5 comments Most recent by ZoeC May 13, 2019 3:31PM
  • Hi, I've been using wave for a side hustle that ive had for a few years now, I have recently made the move to be self employed and that side hustle has become my main gig. I have started to invoice someone for some subcontract work, my question is that when I receive the monies for the invoice what income category do I put it under? Is it simply I…
    Skism 24 views 3 comments Most recent by Skism May 9, 2019 1:55AM
  • I'm not signed up for Payroll yet because I only have contractors and that piece just opened up for Wave. But, I'm considering moving my 1099 payments over from Square to Wave now. How long does it take for money to be direct deposited into my contractor's account? (Same day, 2 days, 1 week...)
    YGFAndrea 61 views 10 comments Most recent by SpokaneFiberClean April 16, 2019 7:03AM
  • What is this... accounting software that can't even manually set transaction record when we pay ourselves manually.
    hoho86 42 views 1 comment Most recent by JamieD April 15, 2019 9:13PM
  • Hi there, I have now setup Wave to do my Payroll, and also have a bank connection with my checking account that payroll is paid out of. That is resulting in 2 entries - 1 created by Payroll, and one for the withdrawal from my account - see the image to make that clear. Is there a way to merge the 2 (ideally automatically)? If not, do I just delete…
    jacsbuchanan 36 views 1 comment Most recent by ZoeC April 10, 2019 6:43PM
  • Is there a way to pay my 1099 contractors by piece/service? I invoice them by pieces assembled or service conducted. I would love to be able to pull an invoice and see what their payroll by the invoice would be?
    nofd1236 24 views 3 comments Most recent by JamieD March 18, 2019 11:13PM
  • Hi there, my business is setup as an LLC. I want to start paying myself payroll for the first time (no other employees) and am setting that up in Wave. Do you know if I need to separately file a DE 34 Report of New Employee with the California EDD or if that is handled by Wave tax filing? Thanks!
    jacsbuchanan 17 views 2 comments Most recent by jacsbuchanan March 15, 2019 3:18AM
  • I've just setup Wave and I have employees that I need to run payroll for the last month. How do you run prior period payroll for a salaried employee.
    startups 85 views 2 comments Most recent by AlexL March 8, 2019 6:49PM
  • We are in Pennsylvania. Is it worth trying to use wave, or just pay another expensive service to do payroll? Wave only seems to do a handful of state taxes, unemployment, etc. What about locality taxes? They like to hit us for every drop here in PA, so localities have their own income tax that I am on the hook for. We are just about to expand to…
    TeamADW 23 views 2 comments Most recent by TeamADW March 7, 2019 9:49PM
  • We have been using Payroll by Wave for a few months. I initially sent all of our employees the invitation to view their paystubs in Wave, but several of them didn't do it right away. When the employees tried to click the link again, they get an error message that the link is expired. On my side, there is no option to re-send the link, or to edit t…
    Mrs_Taylor 44 views 1 comment Most recent by Samd February 22, 2019 7:16PM
  • I have followed instructions trying to change the Federal Tax Allowances on the Federal Tax Details screen. Each time I make the change and save, it reverts back to the previously saved entry. I would like to update this asap before running my next payroll. Please advise.
    directr Closed 17 views 1 comment Most recent by Samd February 21, 2019 6:29PM
  • I am trying to figure out how to enter the outstanding amount I owe for payroll remittances in my transactions so they appear correctly on my balance sheet. They are paid in 2019 but accrued from 2018. Any advice or suggestions?
    Stacey_Zoey 14 views 1 comment Most recent by JamieD February 19, 2019 7:15PM
  • Greetings Wavers! Happy New Year! I hope your 2019 is going well so far. I have a question regarding employee Federal and State (CA) income tax withholding Effective January 1, 2019 - my LLC has elected to be taxed as an S Corp. This year, I have an employee (which is me!). I've decided to use Payroll by Wave in order to take care of all the…
    Mike_from_Slideckly 72 views 5 comments Most recent by Mike_from_Slideckly February 15, 2019 8:14PM
  • I have three employees however the one employee is paid a different day than the other two, so the payroll doesn't match my pay stubs. When I change the payday it changes for everyone. Is there a way to change it for just the one employee?
    Happydays 22 views 1 comment Most recent by JamieD February 14, 2019 4:46PM
    When will you send out the corrected W2? You seem to have a very long processing time
    SIA 27 views 3 comments Most recent by JamieD February 13, 2019 4:02PM
  • I am trying to edit a approved payroll so I can redo it but the delete button is greyed out. How do I do this?
    Schultzie83 86 views 0 comments Started by Schultzie83 January 29, 2019 4:16AM